Changes and Withdrawals

Schedule Changes (Drops and Adds)

Schedule changes can be processed through Colleague Self-Service until the last day to add/drop a class. Courses which cannot be added through the web registration system must be processed on an “Official Registration Form” during the Pre-Enrollment or General Enrollment dates. To drop a course that has already begun, the student must drop the course through Colleague Self-Service. If the student is unable to do so, an “Official Registration Form” must be processed in the Registrar’s Office.

Complete Withdrawal from the University

If a student needs to withdraw from all classes, it is essential that they properly process a Complete Withdrawal from the University. Otherwise, the student will receive a grade of “F” in all classes for the semester. Complete Withdrawals must take place by the “Last Day to Drop or Withdraw” date indicated on the Academic Calendar.

Complete withdrawals may be completed through Colleague Self-Service. If a student is unable to do so, an Official Complete Withdrawal form must be completed and turned in to the Registrar’s Office. In emergency cases, you may fax or email a request to be completely withdrawn for the semester. Your request must include the following information: the semester, your printed name, written signature, picture ID, and a daytime phone number. The postmark date or fax transmission date will serve as the withdrawal date.

Once enrolled, the student is responsible for tuition and fees unless a complete withdrawal is processed by 5:00 p.m. on the last day to drop a class with no grade record (see semester calendar). Intensive courses — shorter duration courses less than sixteen weeks (fall/spring) or seven to eight weeks (summer) — will have proportional (shorter) withdrawal and refund timelines.

Students who have a Housing Contract or Meal Plan are required to fill out separate paperwork through Residence Life in order to cancel contracts. No course withdrawals, including complete withdrawals, are permitted during the last two weeks of the term.

Drop/Refund Policy

Once a student selects classes and enrolls or pre-enrolls, the student is considered “officially enrolled” and is responsible for all tuition and fees incurred. Dropping or withdrawing from courses is the sole responsibility of the student. Southeastern does not automatically cancel a student’s enrollment for non-payment of tuition and fees.

During the first two weeks of each semester, students who are reported as “Never Attended” in a course will be administratively cancelled from enrollment in that course. Students will only be cancelled from courses where they are reported as “Never Attended.”

Short-term and block classes will have shorter drop/add/refund deadlines than full-semester classes. Please see the Academic Calendar for specific deadlines to add or drop block classes.