Retention, Probation, and Readmission
Southeastern Oklahoma State University, in cooperation with the Oklahoma State Regents for Higher Education, has adopted the following policy relating to retention of students pursuing undergraduate coursework. The three-phase policy combines early notification of students experiencing academic difficulties with a gradual increase in the overall standards required for continued enrollment at the University. All courses in which a student has a recorded grade will be counted in the calculation of the retention/graduation grade-point average (GPA), with the exception of those courses excluded under the Academic Forgiveness Policy.
Academic Standing Categories
Good Academic Standing: Any student who meets the retention requirements as set forth in this section will be considered as being in good academic standing.
Academic Notice: Any student with 30 or fewer credit hours with a cumulative retention/graduation GPA of 1.70 to 1.99 will be placed on academic notice.
Academic Probation: Any student whose cumulative retention/graduation GPA falls below the retention requirements stated herein will be placed on Academic Probation. Students placed on Academic Probation must maintain a minimum GPA of 2.00 (excluding activity/performance courses) for each term of enrollment until they achieve the cumulative retention/graduation GPA necessary to regain Good Academic Standing.
Academic Suspension: Any student who is on Academic Probation and does not achieve a term GPA of 2.00 (excluding activity/performance courses) will be immediately suspended and will not be eligible for reinstatement until one regular semester (fall or spring) has elapsed.
Retention Requirements
| Credit Hours Attempted | Minimum Retention/Graduation GPA |
|---|---|
| 0 through 29 | 1.7 |
| Greater than 29 | 2.0 |
Note: All courses in which a student has a recorded grade will be counted in the calculation of the retention/graduation GPA, excluding any courses academically forgiven and excluding remedial/developmental (pre-college) courses. Beginning in Fall 1994, the retention/graduation GPA also excludes physical education activity courses.
Continued Enrollment of Suspended Seniors
A senior student (90 or more semester credit hours) in a specified degree program who has failed to meet the retention/graduation GPA of 2.0 or the semester GPA of 2.0 may enroll in an additional 15 semester hours in a further attempt to achieve the requirements for graduation. Such students will be afforded this extension one time only. Students must be approved by the Vice President for Academic Affairs to be enrolled under this policy.
Procedures for Reinstatement of Suspended Students
Students suspended from Southeastern will not be allowed to reenter the institution for at least one regular semester (fall or spring), except as provided in the suspension appeals process. Any suspended student who has been suspended for at least one regular semester may apply for readmission. An interview will be conducted with the student by the Director of Admissions in an effort to determine if the conditions that led to the academic suspension have been corrected. If, in the judgment of the Director of Admissions, the student has a reasonable chance of academic success, they will be permitted to reenter the University.
The following criteria apply to all students readmitted after serving at least one regular semester on academic suspension:
- Suspended students can be readmitted only once.
- Such students will be readmitted on probationary status and must maintain a 2.0 GPA each semester attempted while on probation or raise their retention/graduation GPA to the designated retention level.
- Should a student who has been reinstated be suspended a second time, they cannot return to Southeastern until they have demonstrated, by attending another institution, the ability to succeed academically by raising their retention/graduation GPA to the retention standard.
Appeal for Immediate Readmission after Suspension
Students who feel that extraordinary personal circumstances contributed to their academic difficulties may petition for immediate reinstatement by requesting an “Application for Academic Appeal” from the Office of Academic Affairs, Administration Building, Room 311, (580) 745-2200. If approved, the student will be reinstated for one semester on a probationary basis and must meet the retention requirements at the end of the semester for continued enrollment. Should a subsequent suspension occur, the student will not be allowed to reapply until they have demonstrated an ability to succeed academically by attending another institution and subsequently raising their retention/graduation GPA to meet retention requirements.
Admission of Students Suspended from Other State System Institutions
In some instances, students with no more than one suspension from another Oklahoma State System institution may apply for Probational Admission. To be considered, students must meet either Option A or Option B:
Option A:
- At the time of first college admission, met all other applicable Southeastern admission criteria.
- Must sit out a regular (fall or spring) semester.
- Interview with the Director of Admissions. Skills testing may be required at this time.
Option B:
- Meet the first requirement stated in Option A.
- Students who do not wish to sit out a semester may request consideration for Probational Admission through the Academic Appeals Committee. The Committee will determine whether the circumstances warrant admission to Southeastern and will make a recommendation to the Director of Admissions, who will make the final determination. An “Application for Academic Appeal” may be obtained from the Office of Academic Affairs, Administration Building, Room 311, (580) 745-2200.
If approved, the student is admitted on academic probation. Future enrollments will depend upon the student maintaining a 2.0 GPA each semester attempted while on probation or raising their retention/graduation GPA to the designated retention level. A student entering Southeastern through this process may be required to participate in Basic Skills Testing. Student Support Services will also be available to any student admitted under this category.